{"id":3231,"date":"2026-07-29T15:00:43","date_gmt":"2026-07-29T15:00:43","guid":{"rendered":"https:\/\/www.englishforward.com\/blog\/?p=3231"},"modified":"2026-10-15T03:27:05","modified_gmt":"2026-10-15T03:27:05","slug":"leave-letter-for-exam-8-ready-to-use-templates-for-school-college-work","status":"publish","type":"post","link":"https:\/\/www.englishforward.com\/blog\/leave-letter-for-exam-8-ready-to-use-templates-for-school-college-work\/","title":{"rendered":"Leave Letter for Exam: 8 Ready-to-Use Templates for School, College &#038; Work"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">An exam leave letter is a request with proof attached. The reader wants to see three things quickly: which exam, which dates, and how you will catch up. This guide covers what to include for schools, universities and workplaces, and gives 8 templates you can edit.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Written by Mitch Rankin, CEO and owner of EnglishForward.com since 2018. Last reviewed 10 October 2026.<\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Who you are writing to changes the letter<\/h3>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><th>Reader<\/th><th>What they care about<\/th><th>Attach<\/th><\/tr><tr><td>School teacher or principal<\/td><td>Attendance record, missed lessons<\/td><td>Exam timetable or admit card<\/td><\/tr><tr><td>University lecturer or department<\/td><td>Missed lectures and coursework deadlines<\/td><td>Admit card, timetable<\/td><\/tr><tr><td>Employer<\/td><td>Work cover, how many days, paid or unpaid<\/td><td>Exam booking confirmation or admit card<\/td><\/tr><tr><td>Exam board or test centre<\/td><td>Usually not you: they need a different request, such as a date change<\/td><td>Check their own rules<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Rules about attendance and exam leave differ between schools, universities and companies. If your institution has a form, use it, and use the letter as the covering note.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What to include<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Exam name and body:<\/strong> for example &#8220;IELTS&#8221;, &#8220;semester examination&#8221; or &#8220;CPA Module 2&#8221;.<\/li>\n\n\n\n<li><strong>Exact dates, including travel or preparation days<\/strong> if you need them. Say which days are the exam itself.<\/li>\n\n\n\n<li><strong>Proof:<\/strong> attach the timetable, admit card or booking confirmation. A request with proof is usually answered faster.<\/li>\n\n\n\n<li><strong>Catch-up plan:<\/strong> how you will cover missed lessons, deadlines or work.<\/li>\n\n\n\n<li><strong>A polite close with your contact details.<\/strong><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">8 exam leave templates<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>1. School student writing to a teacher or principal.<\/strong> Use when you are old enough to write your own request. Keep it respectful and short.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\">Subject: Leave request for examinations, [Your Name], Class [Grade\/Section]<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Dear [Teacher&#8217;s\/Principal&#8217;s Name],<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I would like to request leave from [Start Date] to [End Date] to sit my [exam name] examinations. A copy of my timetable is attached.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I will ask [Classmate&#8217;s Name] for the notes I miss and will hand in any outstanding homework by [Date].<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Thank you for your understanding.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Yours sincerely, [Your Name], Class [Grade\/Section], Roll No. [Number]<\/p>\n<\/blockquote>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>2. Parent writing for a child.<\/strong> Use when the school expects the request from a parent or guardian.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\">Subject: Leave request for [Child&#8217;s Name], Class [Grade\/Section]<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Dear [Teacher&#8217;s\/Principal&#8217;s Name],<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Please excuse my [son\/daughter], [Child&#8217;s Name] of Class [Grade\/Section], from school from [Start Date] to [End Date], as [he\/she] is taking the [exam name] examination. The timetable is attached.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We will make sure [he\/she] completes the missed work after returning on [Return Date].<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Yours sincerely, [Parent\/Guardian Name], [Phone Number]<\/p>\n<\/blockquote>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>3. University or college student.<\/strong> Use when exams clash with lectures or when you need to take a different exam, such as a professional or entrance test.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\">Subject: Exam leave request, [Your Name], [Student ID], [Department]<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Dear Professor [Last Name],<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I would like to request permission to miss classes from [Start Date] to [End Date] because I will be sitting [exam name]. My admit card is attached.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I will review the lecture slides myself and submit [assignment] before I leave on [Date]. May I contact you if I need to clarify any missed material?<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Thank you for your support.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Yours sincerely, [Your Name], [Programme], Student ID [Number]<\/p>\n<\/blockquote>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>4. Employee taking a professional exam.<\/strong> Use for certifications such as CPA, PMP or similar. Be clear about whether you are asking for paid, unpaid or annual leave.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\">Subject: Exam leave request, [Your Name], [Start Date] to [End Date]<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Dear [Manager&#8217;s Name],<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I am scheduled to sit the [exam name] on [Date] and would like to request [paid\/unpaid\/annual] leave from [Start Date] to [End Date]. My booking confirmation is attached.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I will complete [tasks] before I go, and [Colleague&#8217;s Name] has agreed to cover urgent work. I will be back on [Return Date].<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Thank you for supporting my professional development.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Kind regards, [Your Name], [Job Title]<\/p>\n<\/blockquote>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>5. Study days before an exam (workplace).<\/strong> Use only if your company offers study leave. Check your policy first.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\">Subject: Study leave request, [Your Name]<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Dear [Manager&#8217;s Name],<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I would like to ask for [Number] days of study leave from [Start Date] to [End Date] before my [exam name] on [Exam Date]. The qualification relates to my work in [Department] because [brief reason].<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I will finish my priority tasks beforehand and [Colleague&#8217;s Name] will handle urgent queries.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Thank you for considering this.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">[Your Name]<\/p>\n<\/blockquote>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>6. Half-day leave for an exam.<\/strong> Use when the exam is in the morning or afternoon only.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\">Subject: Half-day leave on [Date] for exam, [Your Name]<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Dear [Manager&#8217;s\/Teacher&#8217;s Name],<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I have an exam, [exam name], on [Date] at [Time] at [Location]. I would like to leave at [Time] and will return the next day. I will finish [task] before I leave.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Thank you for your flexibility.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">[Your Name]<\/p>\n<\/blockquote>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>7. Competitive or entrance exam with travel.<\/strong> Use when you need extra days to travel to the test centre.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\">Subject: Leave request for [exam name], [Your Name]<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Dear [Recipient&#8217;s Name],<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I will be taking [exam name] in [City] on [Exam Date]. Because the test centre is [distance\/travel time] away, I would like to request leave from [Start Date] to [End Date], covering travel and the exam. My admit card is attached.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I will return on [Return Date] and catch up on [missed work].<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Yours sincerely, [Your Name]<\/p>\n<\/blockquote>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>8. Retake or supplementary exam.<\/strong> Use for a resit. Be factual and avoid apologising for it.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\">Subject: Leave request for supplementary exam, [Your Name]<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Dear [Recipient&#8217;s Name],<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I would like to request leave on [Date(s)] to sit the supplementary examination in [subject\/module]. I will arrange my workload so that nothing is delayed and will return on [Return Date].<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Thank you for your understanding.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">[Your Name]<\/p>\n<\/blockquote>\n\n\n\n<h3 class=\"wp-block-heading\">Common mistakes<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Sending the request too late.<\/strong> Send it as soon as you have the exam date, not the week before.<\/li>\n\n\n\n<li><strong>No proof attached.<\/strong> Even a screenshot of a booking confirmation helps.<\/li>\n\n\n\n<li><strong>Not saying which days are the exam.<\/strong> If you also need travel or study days, list them separately.<\/li>\n\n\n\n<li><strong>Asking for &#8220;leave&#8221; when you mean a different thing.<\/strong> If you need a different exam date, contact the exam body or your school&#8217;s exams office, not your manager.<\/li>\n\n\n\n<li><strong>Mixing up annual leave and study leave.<\/strong> If your employer treats them differently, say which you are requesting.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Before you send: checklist<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Exam name, date and time are correct<\/li>\n\n\n\n<li>Attachments added (timetable, admit card, booking)<\/li>\n\n\n\n<li>Cover or catch-up plan included<\/li>\n\n\n\n<li>You have checked whether your institution has its own form<\/li>\n\n\n\n<li>Send time allows for a reply before the exam<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Frequently asked questions<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Will I get paid leave for an exam?<\/strong> It depends on your employer and your contract. Ask HR whether exam or study leave is available and whether it is paid.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Can my parents write the letter for me?<\/strong> For younger school students, yes, and many schools prefer it. Use template 2.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>What if the exam date changes?<\/strong> Send a short follow-up with the new dates and updated proof.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Can I use these for IELTS or similar English tests?<\/strong> Yes. Use template 4 or 7, name the test, and attach the booking confirmation.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">From a teaching perspective, I often recommend that students check the specific requirements before writing a formal letter, as missing details can affect how professional and complete it appears. When requesting time off for an English test, explain the reason clearly, state the date and duration of the absence, and give your employer as much notice as possible. Always keep the tone polite and attach any supporting documents required, such as an examination timetable or confirmation letter.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Related guides<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.englishforward.com\/blog\/how-to-write-a-leave-application-letter-10-templates\/\" target=\"_blank\" rel=\"noopener\">Leave application letter guide with 10 templates<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.englishforward.com\/blog\/the-complete-guide-to-formal-english-letter-writing-request-templates\" target=\"_blank\" rel=\"noopener\">Formal letter writing rules and request templates<\/a><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Want feedback on your draft? Post it in the <a target=\"_blank\" rel=\"noopener\" href=\"https:\/\/www.englishforward.com\/question\/leave-letter-for-exam-1692042105\">English Forward exam leave thread<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>An exam leave letter is a request with proof attached. The reader wants to see three things quickly: which exam, which dates, and how you &#8230; <a title=\"Leave Letter for Exam: 8 Ready-to-Use Templates for School, College &#038; Work\" class=\"read-more\" href=\"https:\/\/www.englishforward.com\/blog\/leave-letter-for-exam-8-ready-to-use-templates-for-school-college-work\/\" aria-label=\"More on Leave Letter for Exam: 8 Ready-to-Use Templates for School, College &#038; Work\">Read more<\/a><\/p>\n","protected":false},"author":1,"featured_media":3242,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[286,288,292,300,305],"tags":[],"class_list":["post-3231","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-english","category-english-forward","category-grammar","category-skills","category-writing","infinite-scroll-item","generate-columns","tablet-grid-50","mobile-grid-100","grid-parent","grid-33"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Leave Letter for Exam: 8 Ready-to-Use Templates for School, College &amp; 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